Privacy Policy
Last updated: 21 August 2026
1. About this Privacy Policy
This Privacy Policy explains how The Devon Celebrant ("I", "me", "my" or "The Devon Celebrant") collects, uses and protects your personal information when you visit my website, thedevoncelebrant.com, or contact me about my wedding celebrant services.
I am committed to respecting your privacy and handling your personal information responsibly and in accordance with applicable UK data protection legislation, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
2. Who I am
The Devon Celebrant is a wedding celebrant based in England, providing creative wedding ceremony planning and celebrant services to couples getting married.
Business address:
3 Northfield Park, Barnstaple, Devon, EX31 1QA
Email: helen@thedevoncelebrant.com
If you have any questions about how I use your personal information, you can contact me using the email address above.
3. Personal information I collect
Depending on how you interact with me, I may collect and use information such as:
Your name and your partner's name.
Your email address.
Information about your wedding, including your wedding date, venue and ceremony requirements.
Information you provide when discussing your ceremony, preferences and plans with me.
Information contained in correspondence between us.
Information included in a signed contract.
Payment-related information necessary to keep records of payments made by BACS.
I only collect personal information that is relevant to providing my services and communicating with you.
4. How I collect your information
I may collect personal information when you:
Complete the contact form on my website.
Email me directly.
Contact me about my wedding celebrant services.
Enter into a contract with me.
Communicate with me about your wedding ceremony or services.
Information submitted through the contact form on my website is sent directly to my business email address at helen@thedevoncelebrant.com.
5. How I use your personal information
I may use your personal information to:
Respond to enquiries and requests for information.
Discuss your wedding ceremony and your requirements.
Prepare and provide my wedding celebrant services.
Communicate with you about your booking and ceremony.
Prepare contracts and other necessary business records.
Manage payments made to me by BACS.
Keep appropriate business and financial records.
Protect my business and comply with my legal obligations.
I will not use your personal information for purposes that are incompatible with the reasons for which it was originally collected unless I have a lawful basis to do so.
6. My lawful bases for using your information
Under UK data protection law, I need a lawful basis for processing personal information.
Depending on the circumstances, I may rely on the following lawful bases:
Taking steps at your request before entering into a contract
For example, when you contact me to discuss my services, availability and your wedding ceremony before deciding whether to book.
Contract
Where you have entered into a contract with me, I may need to use your personal information to provide the agreed services and manage the contractual relationship.
Legal obligation
I may process and retain certain information where I am legally required to do so, for example for accounting or tax purposes.
Legitimate interests
I may use personal information where this is necessary for my legitimate business interests, provided that those interests are not overridden by your rights and interests.
I will only use consent as a lawful basis where consent is appropriate and where I actually need to ask for it.
7. Who I share your information with
I do not sell, rent or otherwise trade your personal information.
I may disclose personal information where it is necessary to operate my business, provide my services, comply with the law or protect my legitimate interests.
For example, information may be shared with service providers that support the operation of my website or business, where this is necessary and lawful.
Your information may also be disclosed where I am legally required to do so, such as to HM Revenue & Customs or another relevant authority.
I will only share information that is reasonably necessary for the relevant purpose.
8. Contact form and email
When you use the contact form on my website, the information you provide is sent to my business email address:
I use this information to respond to your enquiry and, where relevant, to discuss and provide my wedding celebrant services.
Please avoid including unnecessary sensitive or confidential information in the website contact form.
9. Contracts and business records
If you book my services, I will need to retain information relating to our agreement.
Signed contracts are stored digitally on my work laptop. I do not keep paper copies of signed contracts.
I retain business records for as long as reasonably necessary for the purposes for which they were collected, including to provide services, maintain appropriate business records, deal with potential disputes and comply with legal and financial record-keeping requirements.
The exact retention period may therefore vary depending on the type of information and the reason it is being retained.
When personal information is no longer required, I will take reasonable steps to securely delete or dispose of it.
10. Payments
I do not take payments through my website.
Payments for my services are made by BACS bank transfer after a contract has been signed.
I may retain appropriate payment and transaction records as necessary for accounting, tax, legal and business purposes.
11. Website cookies
My website uses cookies and similar technologies. Some cookies may be necessary for the website to operate properly, while others may be used for additional purposes depending on the features and services enabled on the website.
Where applicable, non-essential cookies or similar tracking technologies will only be used in accordance with applicable UK privacy and electronic communications requirements.
You can manage cookies through your browser settings and, where provided, through the cookie controls on my website.
I will keep my use of cookies and similar technologies under review and update this Privacy Policy if the way I use them changes.
12. How I protect your information
I take reasonable steps to protect personal information against accidental loss, unauthorised access, alteration or disclosure.
For example, signed contracts are stored digitally on my work laptop rather than being kept as paper copies.
However, no method of transmitting or storing information electronically can be guaranteed to be completely secure.
13. How long I keep your information
I will not keep personal information for longer than is reasonably necessary for the purpose for which it was collected.
The length of time I retain information will depend on the nature of the information and why I need to keep it.
Some information may need to be retained for longer periods where this is necessary to meet legal, accounting or tax requirements, or to establish, exercise or defend legal claims.
When information is no longer required, I will securely delete it.
14. Your rights
Under UK data protection law, you may have a number of rights in relation to your personal information, depending on the circumstances.
These can include the right to:
Ask for a copy of the personal information I hold about you.
Ask me to correct inaccurate or incomplete information.
Ask me to erase your personal information in certain circumstances.
Ask me to restrict how I use your information in certain circumstances.
Object to certain uses of your personal information.
Ask for your information to be provided in a portable format in certain circumstances.
Withdraw consent where I am relying on consent to process your information.
These rights are not absolute and some exceptions may apply.
If you would like to exercise any of these rights, please contact me at:
15. Complaints
If you have any concerns about how I have used your personal information, I would encourage you to contact me first so that I can try to resolve the issue.
You also have the right to complain to the UK's data protection regulator, the Information Commissioner's Office (ICO), if you believe your personal information has been handled unlawfully.
You can find information about making a complaint on the ICO's website.
16. Changes to this Privacy Policy
I may update this Privacy Policy from time to time to reflect changes to my business, website, the information I collect, or applicable data protection requirements.
Any changes will be posted on this page and the "Last updated" date at the top of the Privacy Policy will be amended accordingly.
17. Contact me
If you have any questions about this Privacy Policy or how I handle your personal information, please contact:
The Devon Celebrant, 3 Northfield Park, Barnstaple, Devon, EX31 1QA
Email: helen@thedevoncelebrant.com